Job Posting: Congregational Wellness Administrative Assistant

Good Afternoon All,

We are starting the search for the ideal candidate for the position of Congregational Wellness Administrative Assistant.

If you know of someone with the appropriate background and experience who may be interested in applying for this position please have them send their resume, salary history, and references to 

The deadline for submission is February 16, 2018.

Principal Duties and Responsibilities:

·         Handle duties relative to any meeting involving the Vice President, Congregational Wellness including, preparation of meeting agenda and packets; coordinate and schedule meetings; record, transcribe, and proofread for accuracy all meeting minutes, memorandums, and reports in a timely manner

  • Schedule and coordinate travel for Vice President, Congregational Wellness, including flights, hotel accommodations, event registration, and rental car if needed
  • Collaborate coordination and implementation of events, programs, and special projects
  • Maintain a schedule of activities, meetings, and facility usage to ensure appropriate accommodations for programs
  • Sort, post, process and check for completeness, accuracy, and proper coding of forms, correspondence, vouchers, invoices, accounting, and financial records, and statistical information according to standard procedures and ensuring compliance with applicable rules and regulations; including by not limited to corporate card statements, expense reports, mileage reports, invoices and check requests
  • Collaborate with Accounting for budget summaries and update of system processes
  • Serve as registrar for program training initiatives and continuing education activities
  • Provide administrative support for daily maintenance of Congregational Wellness programs, prepares materials for Trustee presentations, conferences, and poster presentations
  • Maintain and stock inventory of supplies and materials at established par levels
  • Answer phone calls and refer appropriately, in a professional manner
  • Make copies, send facsimiles, and file correspondence appropriately and timely
  • Update and/or maintain division web page/social media as required
  • Plan and order food for meetings and/or programs and maintain receipts
  • Will serve as backup for Data Analyst as needed
  • This position will work standard business hours
  • Perform other related duties as assigned




  • Preferably one or two years of college education or a diploma from a reputable business school and/or college and three years of secretarial experience in administrative offices
  • Strong written and oral communication skills
  • Knowledge of and skill in using Microsoft Office 2013
  • Knowledge of and skill in basic secretarial functions, including bookkeeping and math
  • Skill in operating various office equipment such as: personal computer, calculator, facsimile, copy machine, and document shredder
  • Ability to communicate with co-workers and business contacts in a courteous and professional manner by phone, personal contact, and written communication
  • Ability to work with minimal supervision
  • Ability to organize and effectively handle multiple projects, meet regular deadlines with consistency and accuracy
  • Ability to work quickly and accurately



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